Archive for March 1st, 2013

Why Your Firm is Behind the Times If You Are Not Filing Digitally

Receipt scanner

While the rest of the world transitions from tangible to digital, your office may be falling behind. If your office is still utilizing a paper filing system, you may want to consider the benefits of switching to a digital filing system.

Analyst firm Gartner expects that over 60 percent of server workloads will be virtualized within the next five years, suggesting that it may be time to make the switch. So why should you consider a digital filing system? Even the smallest businesses have paperwork they need to keep track of, and after awhile, it can become difficult to manage.

Price Waterhouse Cooper says that the average business makes 19 copies of each document, spends $20 in labor to file each document, spends $120 in labor searching for each misfiled document, loses one out of every 20 documents, and spends 25 hours recreating each lost document

Digital systems work by using a laptop scanner or portable scanners to scan in documents, and then upload them into a cloud computing system. A recent survey of 500 IT decision makers by SandHill found that more than 50 percent of respondents cited business agility as their primary reason for adopting cloud applications. Cloud applications take information from the laptop scanners or portable scanner and then store it on a remote server, which can be accessed from anywhere, eliminating the need for employees to have physical access to the files. Portable scanners are noted for their convenience, making them the more popular choice between their stationary counterparts.

Portable Scanners can input everything from documents to business cards. Business card readers use business card scanners to input your client information directly into the system, eliminating the nee for a physical client list. Using a business card reader can replace that dusty rolodex that is sitting on your desk.

Whether you are using a laptop scanner or a business card reader, making the transition from tangible to digital can help your company get organized without breaking the bank.